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 23/12/2009 13:22
 

Hi,

I've just started evaluating the trial version of 12Pay as we are looking for a replacement payroll package to use from April. (We currently use Mamut - having been pushed into that from MYOB when they packed up, but it's bloated and quite complicated to use).

First impressions of 12Pay are good, but what quickly strikes as unusual is the payroll additions and deductions being shown in the same list on the screen, a deduction in fact being a negative addition. However, they seem to show separately on the payslip which is the main thing, and I guess we'd get used to them being mixed up together on the screen.

However, what seems even more unusual is how SSP is shown. If the Company pays full pay for the sickness absence, then the SSP is shown as both an addition and a deduction - including on the payslip. Some of our employees will find it hard to get their heads round this, and we will forever be getting questions from them! All previous payroll packages we've used (Sage, MYOB, Mamut) reduce the basic pay by the amount of the SSP, so that there is no need for the SSP to be a deduction.

Have I missed something, or is this really how it's meant to be?

Rgds, Julian

New Post
 23/12/2009 13:47
 

Hello Julian, we've attracted a lot of MYOB users since the switch to Mamut.

I take it that you pay occupational sick pay, or SSP Offset wouldn't be an issue at all and you just turn the feature off entirely. To us it seems very clear that where there is OSP SSP shows as both a payment and a deduction (really just for your records rather than the employee's since the entire issue is irrelevant to the employee) and the employee still gets their normal basic. I daresay it would be a perfectly plausible option in the software to have the offset taken off the Basic, but this is the first time in 3 years that anyone has expressed any disquiet over the way we do it. It seems to me that an employee might just as well ask, "Why has my basic reduced when I've been sick?" as "Why is SSP being both paid and deducted?"

One option even if you do operate OSP is to turn off the Offset (Payroll advanced tab) and offset Basic pay manually yourself. How much of an issue that would be depends on how often your employees are sick for the 4 days in a row that is required to activate SSP.

Anyway, you haven't missed anything. That is really the way it is meant to be, and like all criticisms of the software if we hear any significant number of users or potential users repeating those criticisms we'll take action in a future release. That is how many of the current features in the software have appeared over the years. We do try to listen.


12Pay Support
New Post
 23/12/2009 16:36
 

Thanks for the prompt reply. I'm slightly surprised that people switching from other systems haven't remarked on this before.

We'll have a think about it. It might just be a question of getting used to something that's different to what we've been accustomed to in the past. I don't suppose it'll be a show stopper!

I guess the ideal would be for the user to be able to select which way the software deals with this (i.e. add & deduct as at present, or reduce basic pay by the SSP amount). Just a thought ...

New Post
 24/12/2009 07:51
 

I don't think you should be surprised that this hasn't come up before. For it to come up as an issue you need:

  1. The employer to offer occupational sick pay
  2. Employees frequently going sick for more than 4 days
  3. The employer to be bothering to record SSP absences (in larger companies offering OSP usually SSP Recovery will be zero so many such companies don't necessarily bother to put them through the system since they don't affect employee pay)
  4. Employer or employee preferring a different method such as the alternative you mentioned.
  5. Anyone caring enough about (what is on the face of it) a pretty arcane point to report it to us (in our experience, based on other issues, few employees look beyond their "net pay" figure)

But if other users raise this as an issue we'll take action. Naturally we'd offer "SSP Offset to Basic Pay" as an option, if for no other reason than to avoid confusing the existing users who are used to the way that 12Pay does it currently.


12Pay Support
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