|
Feature
|
Express Edition
|
Premium Edition |
Bureau Edition |
CIS
Extension |
|
One Year Licence
|
Free
|
£59.90 +VAT
|
£109.90 +VAT
|
£28.00 +VAT
|
|
Two year licence cost per year
|
|
£54.90 +VAT
|
|
|
|
Three year licence cost per year
|
|
£49.90 +VAT
|
|
|
|
Accredited by HMRC
|
•
|
•
|
•
|
•
|
|
Runs on your PC, you have ownership and control of your data
|
•
|
•
|
•
|
•
|
|
Limit to the number of companies that can be managed on one licence
|
3
|
3
|
No Limit
|
3
|
|
Maximum number of employees per company in a PAYE year
|
30
|
30
|
No Limit
|
|
|
Designed to be as easy as possible for novices
|
•
|
•
|
•
|
•
|
| |
|
|
|
|
|
General
|
|
|
|
|
|
Monthly payrolls, weekly payrolls, 2 weekly payrolls, and 4 weekly payrolls
|
•
|
•
|
•
|
•
|
|
An unlimited number of payrolls in each company
|
•
|
•
|
•
|
•
|
|
An unlimited number of employees in each payroll
|
Trial*
|
|
•
|
|
|
Automatic calculation of PAYE, all tax codes handled
|
•
|
•
|
•
|
•
|
|
New starter employee tax code automatically derived from P45, P46 or P38S
|
•
|
•
|
•
|
•
|
|
Automatic calculation of National Insurance
|
•
|
•
|
•
|
•
|
|
Director’s rules for NI calculations when required
|
•
|
•
|
•
|
•
|
|
An unlimited number of regular payments or deductions per employee
|
•
|
•
|
•
|
•
|
|
Payments and Deductions can be lump-sum or hours/rate/pay
|
•
|
•
|
•
|
•
|
|
Easily handles irregular and casual employees, and employees with multiple payment rates such as overtime
|
•
|
•
|
•
|
•
|
|
An unlimited number of one-off payments or deductions per employee each period
|
•
|
•
|
•
|
•
|
|
Automatic week 53/54/56 if required
|
•
|
•
|
•
|
•
|
|
Trial pay calculations as many times as needed
|
•
|
•
|
•
|
•
|
| Student Loans handled automatically |
• |
• |
• |
•
|
| |
|
|
|
|
|
Retention of Historic Data
|
|
|
|
|
|
All information from old periods kept indefinitely
|
•
|
•
|
•
|
•
|
|
Reports from old periods can be reprinted at any time
|
•
|
•
|
•
|
•
|
|
All information from previous years kept indefinitely
|
•
|
•
|
•
|
•
|
|
Reports from previous years can be reprinted at any time
|
•
|
•
|
•
|
•
|
|
Operations can continue in new PAYE year before previous PAYE year has been finalised and submitted
|
•
|
•
|
•
|
•
|
|
Easy and fully-audited adjustments where an employee has had the wrong NI table applied in a previous period
|
•
|
•
|
•
|
•
|
|
Integrated backup and restore functionality
|
•
|
•
|
•
|
•
|
|
Automatic local backup before each period-end procedure
|
•
|
•
|
•
|
•
|
| |
|
|
|
|
|
Absences and Statutory Payments
|
|
|
|
|
|
Automatic calculation of Statutory Sick Pay (SSP)
|
•
|
•
|
•
|
•
|
|
Automatic calculation of Statutory Maternity/Paternity/Adoption Pay (SMP/SPP/SAP)
|
•
|
•
|
•
|
•
|
|
Statutory absence calendar for each employee
|
•
|
•
|
•
|
•
|
|
Automatic calculation of SSP Recovery
|
•
|
•
|
•
|
•
|
|
Automatic calculation of SMP/SPP/SAP recovery and small employer compensation if necessary
|
•
|
•
|
•
|
•
|
| Recording of holiday and compassionate leave |
|
•
|
•
|
o |
|
Automatic calculation of accrued holiday entitlement, can either be based on annual days (like regular staff/salaried employees) or based on an hourly holiday accrual rate (eg 12.1% statutory minimum)
|
|
•
|
•
|
o |
| |
|
|
|
|
|
Reports
|
|
|
|
|
|
All reports produced as Abobe Acrobat documents
|
•
|
•
|
•
|
•
|
|
No special stationery required
|
•
|
•
|
•
|
•
|
|
Payslips print on blank paper
|
Trial*
|
•
|
•
|
Trial
|
|
Pay and overtime can show on payslips as pay values or as hours x rate = pay
|
•
|
•
|
•
|
•
|
| Option to print selfseal payslips |
|
•
|
•
|
o |
| Option to print A4 window-envelope style payslips |
|
•
|
•
|
o |
| Option to print on pre-printed sheet-feed payslips |
|
•
|
•
|
o |
| Option to email payslips to employees rather than printing them |
|
•
|
•
|
o |
|
P11, P60 and Pay statements can be printed en masse
|
Trial
|
•
|
•
|
Trial
|
|
P11, P60 and Pay statements can be separately requested for each employee
|
•
|
•
|
•
|
•
|
|
P11 reports showing employee PAYE and NI
|
•
|
•
|
•
|
•
|
|
P32 report showing how much should be paid to the Inland Revenue. Complete monthly/quarterly P32 breakdown available at any time
|
•
|
•
|
•
|
•
|
|
P35 end of year report
|
•
|
•
|
•
|
•
|
|
P45s for leavers print on standard IR stationery
|
•
|
•
|
•
|
•
|
| P45(Online) form following internet submission of P45(1) |
|
• |
• |
o |
|
P60s for employees at year end print on blank paper
|
•
|
•
|
•
|
•
|
|
Payroll summary report list total payments and deductions this period
|
Trial
|
•
|
•
|
Trial
|
|
Reconciliation report shows detail of differences between this period and last period
|
Trial
|
•
|
•
|
Trial
|
|
Net pay report includes employee bank details
|
Trial
|
•
|
•
|
Trial
|
|
Department summary report shows totals for easy entry into accounting system
|
Trial
|
•
|
•
|
Trial
|
|
Annual summary of period pay for each employee
|
Trial
|
•
|
•
|
Trial
|
|
Annual hours worked summary report by employee and month
|
|
•
|
•
|
o |
| Small red copyright notice on all reports |
•
|
|
|
o |
| Small very light grey copyright notice on all reports |
|
•
|
|
o
|
| Option to replace 12Pay copyright message on reports with your own message |
|
|
•
|
o |
|
Additional colour-schemes so that payslips can match corporate image
|
|
•
|
•
|
o |
| Nominal ledger summary report |
|
•
|
•
|
o |
| Option to print your own logo on reports and payslips |
|
•
|
•
|
o |
| Simple Report Writer for creating your own reports |
|
|
• |
o |
| |
|
|
|
|
|
Sundry Facilities
|
|
|
|
|
|
Automatic calculation of net pay up to gross pay if required
|
•
|
•
|
•
|
•
|
|
Automatic calculation of advance holiday weeks for weekly-paid employees
|
•
|
•
|
•
|
•
|
|
Numerous pension deductions defined, including lump sum payment, percentages, COMP, and stakeholder
|
•
|
•
|
•
|
•
|
|
Employee loan repayments from net pay, which stop automatically when the loan has been fully repaid
|
•
|
•
|
•
|
•
|
|
Attachments of earnings, including protected net pay and carry-forward of arrears
|
•
|
•
|
•
|
•
|
|
Earnings Arrestments and CMA orders, including protected net pay and carry-forward of arrears
|
•
|
•
|
•
|
•
|
|
Collection of Magistrate Court fines and Council Tax Attachments
|
•
|
•
|
•
|
•
|
|
Option to automatically suppress tax refunds to employees who do not work every week.
|
•
|
•
|
•
|
•
|
|
Built in backup and restore function
|
•
|
•
|
•
|
•
|
|
Online help available for all functions
|
•
|
•
|
•
|
•
|
|
Additional HR details stored against employees
|
|
•
|
•
|
o |
|
Facility to link external documents (eg Word, Excel) to employee records
|
|
•
|
•
|
o |
|
Link to Business Link tool for generating Written Statement of Employment
|
|
•
|
•
|
o |
| |
|
|
|
|
|
External Interfaces
|
|
|
|
|
|
HMRC generic file for inspector
|
•
|
•
|
•
|
•
|
|
Most values on P35 calculated automatically from employee data
|
•
|
•
|
•
|
•
|
|
Test submission of internet P14/P35 to HMRC
|
•
|
•
|
•
|
•
|
|
Live submission of Internet P14/P35 to HMRC at year end
|
<10 employees
|
•
|
•
|
o |
|
Net pay files for banking software
|
|
•
|
•
|
o |
|
Internet submission of starter and leaver details (P45 and P46) to HMRC
|
<10 employees
|
•
|
•
|
o |
|
Export of nominal ledger transaction summarising payroll suitable for Sage Line 50
|
|
•
|
•
|
o |
|
Optional integration with KashFlow bookkeeping software
|
|
•
|
•
|
o |
| XML export of payroll data |
|
•
|
•
|
o |
| Excel or csv export of payroll data |
|
•
|
•
|
o |
|
Import of this period's payments and deductions from Excel
|
|
•
|
•
|
o |
|
Import of this period's payments and deductions from a file
|
|
•
|
•
|
o |
|
Import of new employees from Excel spreadsheet
|
|
•
|
•
|
o |
|
Update of existing employees from Excel spreadsheet
|
|
|
•
|
o |
| Option to email payslips to employees rather than printing them |
|
•
|
•
|
o |
| |
|
|
|
|
|
CIS (Construction Industry Scheme) Extensions for Subcontractors
|
|
|
|
|
|
Can be used by contractor paying subcontractors, or for subcontractors to operate their own payroll.
|
|
o
|
o
|
•
|
|
Specify if subcontractor payments deducted at higher CIS rate or lower rate by default, or gross for no deduction
|
|
o
|
o
|
•
|
|
One-off payments automatically attract CIS deduction at subcontractor rate
|
|
o
|
o
|
•
|
|
Calculated CIS deduction can be manually adjusted as payment is entered
|
|
o
|
o
|
•
|
|
CIS deduction reference from contractor may be entered, operator is warned if it is not supplied
|
|
o
|
o
|
•
|
|
System shows CIS deduction as an employer rebate, and automatically makes appropriate nominal ledger entries if premium licence has been purchased
|
|
o
|
o
|
•
|
|
CIS deduction column shown on employee summary report and P11 (Tax)
|
|
o
|
o
|
•
|
|
P32 (Payment summary report) includes CIS deduction column, and automatically adds/subtracts CIS deduction from liability to HMRC
|
|
o
|
o
|
•
|
|
P35 (End of year summary report) includes CIS total for the year, and adds/subtracts it from total liability to HMRC
|
|
o
|
o
|
•
|
|
Internet submissions are automatically adjusted to reflect CIS deductions
|
|
o
|
o
|
•
|
|
CIS300 report shows CIS deductions for the month
|
|
o
|
o
|
•
|
|
Internet submission of CIS300
|
|
Needs Premium and CIS
|
|
Internet request of subcontractor verification number
|
|
Needs Premium and CIS
|